Company Profile
Alfaprom Solutions de México is a Mexican company based in Mexico City. The business specializes in promotional products and marketing services for medium and large companies. Its activities include:
- Distribution of promotional items
- Manufacturing of uniforms, industrial clothing, and leather spiral notebooks
- Development of 100% personalized promotional strategies
The company positions itself as a marketing agency and production partner, bridging creativity with reliable supply. Alfaprom migrated from its legacy Alpha ERP system to Odoo as part of its digital transformation. Hosting: Odoo.sh.
Challenges Faced
Before implementing Odoo, Alfaprom faced several operational issues:
- Legacy ERP (Alpha ERP) limited scalability and lacked modern integration capabilities.
- Time-consuming manual processes for checking supplier stock and updating product catalogs.
- Limited ability to manage product variants such as color and size in quotations.
- Fragmented communication between internal departments, slowing decision-making.
- Manual handling of invoices created inefficiencies in accounting.
- Poor visibility and control over accounts receivable and accounts payable.
Odoo Implementation
Majorbird supported Alfaprom in migrating to Odoo and redesigning their processes. The project included:
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Sales & Product Management
- Use of product variants to manage colors, sizes, and product images on quotations, making proposals more professional and faster to prepare.
- Development of supplier API integrations to fetch real-time product availability and stock levels.
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Communication
- Adoption of Discuss for inter-departmental collaboration.
- Improved messaging flows with both customers and suppliers.
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Accounting
- Full sales and purchase invoice automation, reducing manual posting.
- Better visibility of AP/AR with real-time data.
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Migration & Hosting
- Migration from Alpha ERP to Odoo, ensuring data consistency.
- Hosted on Odoo.sh for managed scalability.
Some customizations are still under development, particularly around API integrations and advanced reporting.
Business Benefits
The transition to Odoo has already delivered tangible improvements:
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Operational Efficiency
- Daily time savings through automated supplier stock updates.
- Faster and more accurate preparation of quotations thanks to product variants and product images.
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Collaboration
- Internal communication between departments streamlined in Discuss.
- Stronger communication loops with customers and suppliers, reducing errors and delays.
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Finance & Control
- Automatic accounting entries improved accuracy and cut down manual work.
- Real-time tracking of receivables and payables improved financial control and cash-flow management.
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Scalability
- Modern Odoo foundation replaces outdated Alpha ERP, enabling Alfaprom to grow with integrated tools and future customizations.